Human Resources Specialist- Payroll/HR Support

City of Austin, TX
Published
November 18, 2021
Location
Austin, TX
Job Type
 

Description

Minimum Qualifications
Education and/or Equivalent Experience:

  • Graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience.
  • Any combination of education and/or experience may be substituted for the minimum qualifications.

Licenses and Certifications Required:

  • None.

Notes to Applicants

The Human Resources Specialist will be part of four member team that will administer all aspects of the payroll process including overseeing payroll and ensuring employees are paid appropriately. The ideal candidate will possess experience in processing a large volume of payroll accurately.

Additionally, this role will provide guidance, direction and support in a very busy and dynamic Human Resources setting.

This position will assist with Employment and processing of new hires, promotions and other HR programs.

City of Austin Application:

A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status.

A resume and cover letter must be submitted to be considered for this position, but will not substitute for a complete employment application. Please verify the employment history dates on your resume exactly match your online application.

CBI :

Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. PleaseClick here to find more information.

Secondary Employment:

All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee's duty and responsibility to the Department.

  • APD must review all secondary employment.
  • Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment.

Benefits:

Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information.

Travel:

If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Pay Range
$20.81 - $26.54

Hours
Work/Location Schedule Notes:

  • Monday thru Friday, 8:00AM-5:00PM, with some flexibility.
  • This is an essential position and you may be required to work during special events, evenings, weekends & holidays.

Job Close Date
11/28/2021
Type of Posting External
Department Police
Regular/Temporary Regular
Grant Funded or Pooled Position Not Applicable
Category Professional
Location 715 E. 8th Street, Austin, Texas
Preferred Qualifications

  • Experience performing payroll and timekeeping functions: including entering employee timesheets and auditing timesheets to reconcile payroll discrepancies, for approximately 500+ employees.
  • Proficient with the City of Austin Banner System or similar HRIS , payroll, or human resource management software.
  • Experience processing recruitment/new hire paperwork.
  • Willing to work as part of a team or independently and have the drive to take on a variety of tasks and projects.
  • Knowledge of Human Resources concepts, practices, procedures and basic employment laws.
  • Intermediate proficiency in Adobe Acrobat and Microsoft Office including Word, Excel, Outlook, MS Teams and PowerPoint.
  • Ability to travel to more than one work location

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Assists in implementing, administering, and evaluating HR programs. Assists in developing and implementing systems, policies, procedures, strategies, and process work flows for use within departments. Provides information to employees in assigned area(s) of responsibility, and conducts basic research and makes appropriate recommendations based on findings. Provides advice and counsel to management and other employee groups related to compliance with and the communication, interpretation, and implementation of City personnel policies and other relevant employment laws and regulations. Assists in solving HR problems, creating best practices, making recommendations, and monitoring implementation of agreed-upon actions until the problem has been resolved. Researches information as requested and/or needed; compiles data; and writes informational memos, letters, reports, forms, plans, documents, and queries using computer, spreadsheets, databases, or presentation software. Assists in the analysis of morale indicators such as but not limited to surveys, turnover, and grievances; and presents recommendations within the area of specialization for corrective action when needed. Collaborates and participates on teams with HR and other stakeholders.

Responsibilities - Supervisor and/or Leadership Exercised:
May provide leadership, work assignments, evaluation, training, and guidance to others.

Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

  • Knowledge of assigned HR area.
  • Knowledge of Federal, State, and Local laws and ordinances governing personnel activities.
  • Knowledge of City practices, policies, and procedures.
  • Skill in oral and written communication.
  • Skill in handling multiple tasks and prioritizing.
  • Skill in using computers and related software.
  • Skill in data analysis and problem solving.
  • Skill in planning and organizing.
  • Ability to handle hostility, conflict, and uncertain situations.
  • Ability to work with frequent interruptions and changes in priorities.
  • Ability to train others.
  • Ability to develop and maintain current knowledge in the assigned HR areas.
  • Ability to develop and maintain knowledge and skill in the use of computerized tools, databases, and communications techniques used in HR.
  • Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation.
EEO/ADA
City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* This position requires graduation with an Associate degree from an accredited college or university with major coursework in a related field, plus two (2) years of related HR experience. Any combination of education and/or experience may be substituted for the minimum qualifications. Do you meet the minimum qualifications?

  • Yes
  • No

* How many years of experience do you have reconciling biweekly payroll, auditing and validating employee pay records to time entries for accuracy?

  • None
  • Less than 1 year
  • 1 to 2 years
  • 3 to 4 years
  • 5 years or more

* How many years of processing timekeeping/payroll experience do you have?

  • None
  • Less than 3 years experience
  • 3 to 4 years of experience
  • 5 years or more experience

* Describe your work experience with regards to timekeeping and payroll type activities.
(Open Ended Question)
* Do you have experience processing payroll and resolving complex payroll issues?

  • Yes
  • No

* How many years of experience do you have using the COA Banner system or similiar Human Resources Information System?

  • No experience
  • Some experience, but less than one year
  • 1 year - 3 years
  • 3 years or more

* Please describe your work experience supporting employment and onboarding activities. If you do not have experience, please put N/A.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

  • Yes
  • No

* This position is classified as an "essential" position, meaning you will be required to work during holidays and bad weather (ice storms, flooding, etc.) when the City is otherwise closed. Will you be able to work this kind of schedule?

  • Yes
  • No

* This position requires a CJIS fingerprint based background check. Are you willing to complete a CJIS background check and maintain CJIS eligibility?

  • Yes
  • No

Optional & Required Documents
Required Documents Cover Letter Resume Optional Documents

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