Human Resources Systems Analyst

Contra Costa County, CA
Published
November 17, 2021
Location
Martinez, CA
Job Type
 

Description

The Position
Why Join the Contra Costa County Human Resources Information Systems Team?

Contra Costa County recognizes that our employees are our greatest strength. In order to achieve our goal of maximizing the effective use of Human Resources Information Systems (HRIS) to meet organizational goals and requirements, we have an outstanding opportunity for someone who is a logical thinker that loves to troubleshoot technical issues and implement strategies to address problem areas. This position is unique in that it is part of the Human Resources Department, but the role is not a typical HR role. The ability to understand HR business processes is required to be successful, but you do not need to have prior HR experience. The successful candidate for this position will have advanced operational and technical knowledge of automated enterprise information management systems, preferably PeopleSoft. If you have hands-on technical experience working with a relational data base/HRIS system at a skilled "IT" position level, then this may be the job for you!

We are looking for someone who has:

  • Strong analytical, organizational and time management skills
  • Advanced knowledge of HRIS data configuration, automated system configuration, workflow management, business and technical requirements analysis
  • Experience in various phases of the life cycle of testing, training, and supporting the stages to upgrade, develop, and build new processes
  • Creative thinking and enjoys brainstorming in a team environment
  • Excellent interpersonal skills when working with various customers and peers to accomplish goals
  • Demonstrated successful collaboration with functional users and using technical resources to design a new process that will satisfy the desired requirements
  • Advanced Microsoft Excel skills
  • The ability to multi-task while maintaining quality of work
  • A passion and desire to learn new things constantly and adapt to these changes
  • Good understanding of current trends in HRIS with a focus on product and service development, delivery and support, and apply key technologies
  • Great communication skills
  • PeopleSoft Skills with work experience in HCM modules is highly desired.

What you will be responsible for:

  • Performing complex and highly confidential personnel or benefits duties using PeopleSoft
  • Being the functional Human Resources lead on the PeopleSoft Personnel or Benefits System and other related County HRIS systems, and acting as a representative on a variety of related work projects
  • Testing and implementing activities for HRIS upgrades and systems enhancements
  • Developing, analyzing, and verifying complex system queries; creating test scripts and technical specs; verifying and approving test data for system production and technical scripts
  • Coordinating and implementing provisions of collective bargaining agreements including negotiated salary increases and benefit plan changes
  • Maintaining confidentiality, meeting critical deadlines, and managing priorities and workload.
  • Creating ad-hoc queries, generating reports and providing analysis of data in the form of complex Excel spreadsheets, pivot tables, and charts
  • Updating human resources or benefits system configurations
  • Maintaining awareness on pertinent laws, ordinances, regulations, policies, MOU's, rules and regulations and advising operating departments and human resources staff as necessary
  • Reviewing work products and coordinating staff training and development efforts

A few reasons you might love this job:

  • Your work will have a direct impact on the employees of the County who provide critical services to our community
  • You will help create technical solutions and tools for use in County departments
  • You will work with a great team that's passionate about their work
  • You will have ample learning opportunities that will allow you to develop your skills and abilities
  • You will be challenged daily to explore alternative and creative solutions to meeting the needs of customers within the County's rules and regulations

A few challenges you might face in this job:

  • You will work in a fast paced political environment with input from multiple sources, shifting priorities and competing deadlines
  • You will have many stakeholder groups to consider, sometimes with competing interests and agendas that may be outside the scope of the County's rules and regulations; you will be expected to use tact and diplomacy when responding
  • You will be expected to exercise sound judgment in making decisions on sensitive issues with a high consequence of error

Competencies Required:

  • Learning Agility: Seeking learning opportunities and applying the lessons to one's work
  • Establishing Credibility: Doing what he/she commits to doing and respecting the confidentiality of information and concerns shared by others
  • Attention to Detail: Focusing on the details of work content, work steps, and final work products
  • Handling Stress: Maintaining emotional stability and self-control under pressure, challenge, or adversity
  • Informing: Proactively obtaining and sharing information
  • Influencing: Affecting or changing others™ positions and opinions
  • Using Technology: Working with electronic hardware and software applications
  • Legal & Regulatory Navigation: Understanding, interpreting, and ensuring compliance with laws and regulations
  • Decision Making: Choosing optimal courses of action in a timely manner
  • Critical Thinking: Analytically and logically evaluating information, propositions, and claims
  • Delivering Results: Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks
  • Teamwork: Collaborating with others to achieve shared goals

To read the complete job description, please visit the website, https://www.cccounty.us/hr.

The eligible list established from this recruitment may remain in effect for six (6) months.

Minimum Qualifications
Any combination of education and experience that would likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be:

Education: Possession of a bachelor's degree from an accredited college or university.

Degree and/or college coursework in information technology/systems, business administration, human resources management, industrial psychology, public administration, or a closely related field is preferred

Experience: Three years or its equivalent of systems analysis experience which included developing, analyzing, and verifying complex system queries; creating test scripts and verifying and approving test data for system production, using a version of PeopleSoft or comparable Human Resources and/or Benefits system.

Depending on the position(s) to be filled, qualifying experience may be limited to experience directly related to the assignment as specified on the job announcement.
Selection Process

  1. Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
  2. Oral Assessment: An oral assessment (interview) will be conducted to measure candidates' competencies as they relate to the job. In the Oral Assessment, candidates must achieve an average passing score of 70% or higher on each of the competencies, as well as an overall passing score of 70% of higher. These may include, but are not limited to: Learning Agility, Attention to Detail, Using Technology, Decision Making, Critical Thinking, Delivering Results . (Weighted 100%)

    The oral assessment is tentatively scheduled to take place tentatively the week of December 6, 2021. The assessment may be administered remotely using a computer; If so, you will need access to a reliable internet connection to participate in the assessment.

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

COVID-19 VACCINE REQUIREMENTS

Please note that as of August 24, 2021, Contra Costa County enacted a mandatory COVID-19 vaccine requirement for employees. Proof of full vaccination will be required of all employees, including new hires. The policy requirements can be found here: https://www.contracosta.ca.gov/DocumentCenter/View/72164/2021824-Mandatory-Vaccination-Policy-PDF?bidId=

CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identify, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law

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