Sheriff’s Records Specialist II – Trainee

Monterey County Human Resources
April 6, 2021
Salinas, CA
Job Type


Position Description
$2,897.20 - $4,389.30 /Monthly

Open Filing Period Exam #21/80I16/04AMO
PRIORITY SCREENING DATE: Friday, April 30, 2021. Applications received after April 30th, will be screened every three weeks.

Written exam tentatively scheduled for Wednesday, May 19, 2021 at 8:30 AM and 1:30 PM.

The Sheriff 's Office is comprised of the Administration, Corrections and Enforcement Operation Bureaus. The Sheriff's Office delivers public safety to the residents of Monterey County by providing 24-hour uniformed patrol, investigations, custody services, court security, and law enforcement support.

The Sheriff's Records Specialist work s in the Records Division of the Administration Operations Bureau. This non-safety position works within a 24-hour, 7-day weekly schedule and independently perform s complex specialized law enforcement records work requiring a working knowledge and application of law enforcement codes, vocabulary and procedures.

The Sheriff's Records Specialist II-Trainee receives on the job training and is expected to be fully performing at the journey-level upon completion of the 9-12 month training program.

The ideal candidate will be flexible, adaptable, have strong customer service skills and able to communicate effectively. The ideal candidate will demonstrate the ability to read and process various legal documents and will also get along with others and be a team player.

The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

Will demonstrate the following knowledge, skills and abilities:

Thorough Knowledge of: Basic functions and activities of a law enforcement agency; Basic record keeping and accounting methods and procedures; Computer operating systems; Correct English usage, grammar, and rules of punctuation and spelling.

Working Knowledge of: Standard and legal requirement on confidentiality and privacy.

Skill and Ability to:
Assume responsibility for a major clerical function to include the resolution of problems; Input, update, retrieve, store, purge information, and release data; identify vital information quickly and accurately, utilizing multiple automated and manual law enforcement data and filing systems; Enter, modify, and retrieve data into local, state, and national databases; Read and process various legal documents such as court orders, booking documents, arrest records, incident records, files, and cases to identify information; Use discretion and sound judgment in the handling of restricted or sensitive and confidential information ensuring the security and confidentiality of restricted information; Assist in training as needed; give direction and guidance on specific assignments; and review and correct errors of others; Use a variety of office equipment such as computer terminals, telephones, cash registers, fax machines, tele copiers or printers; and Maintain cooperative relationships with co-workers, members of the public and others contacted through the course of work; respond in a positive manner to supervision and direction; and attend and perform duties on a regular, reliable and consistent basis.

Examples of Duties

  • Maintains confidential criminal records related to law enforcement activity; operates, accesses, and queries multiple automated and manual criminal justice information systems and subsystems.
  • Updates, maintains, and processes criminal records such as: warrant, subpoena, restraining order, criminal and traffic citation, felony and misdemeanor warrant, CLETS, NCIC.
  • Relays information by telephone or radio on individuals and vehicles to officers in the field; and confirms warrant information to field officers for service.

Examples of Experience/Education/Training Examples of ways to acquire the required knowledge and skills are:

Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Sheriff's Records Specialist.

Additional Information Conditions of employment include, but are not limited to:

Required Conditions of Employment: Successfully pass a thorough background investigation which includes a polygraph examination or voice stress analysis; Work flexible hours, shifts, weekends and holidays and be subject to holdover and callback duty; Provide a telephone number or means by which employee can be reached.

Visit the Monterey County website to view the complete job description:

Monterey County offers an excellent benefits package. To view the "J" Unit Benefit Summary please visit our website. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S. If you are hired into this classification in a temporary position, your rate of pay will be hourly and you will not be eligible for the benefits listed in the summary.

Application and Selection Procedures
Apply On-Line at
Applications may also be obtained from and submitted to:
Monterey County Sheriff's Office
Attn: Human Resources
1414 Natividad Road
Salinas, CA 93906
Phone: (831) 755-3744 or (831) 755-3702 Fax: (831) 755-3828

The selection process is tentative and applicants will be notified if changes are made.

The competitive selection process includes submittal of required application materials. A complete application packet will include:

  • A completed County of Monterey employment application
  • Response to the supplemental questions

For a guaranteed review, all required materials must be received by Friday, April 30, 2021. Applications received after April 30th, will be screened every three weeks. Applicants who fail to provide all required materials will not be considered. Resumes, cover letters, letters of interest and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the selection process. To assess applicants' possession of required qualifications, the process may include an oral examination, pre-exam exercises, performance exam, and/or written examination.

Equal Opportunity

Monterey County is a drug free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-3744.
Closing Date/Time:

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