Human Resources Assistant III – 003156

Posting Details Position Information

Position Number003156Position TitleHuman Resources Assistant III - 003156DivisionFinance and AdministrationDepartment174000 - Human ResourcesMinimum QualificationsHigh school diploma or equivalent and five years of clerical experience, three of which were in human resources or related function. Proficiency with Microsoft Excel and Word and excellent communication skills are required. An equivalent combination of education and experience may be considered.
Preferred QualificationsJob Description SummaryThe University of South Alabama's Human Resources department is seeking to hire a Human Resources Assistant III. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential FunctionsProcesses employee appointments and terminations.Reviews, distributes, and tracks information/changes on electronic or paper personnel actions forms to complete system-wide statistics and reports, as well as update applicable pages in Banner HR/Payroll system.Maintains system-wide statistics and prepares reports for distribution on new Hires, separations and terminations, transfers, disciplinary actions, and Title/classification changes.Assists as needed with all internal and external inquiries made through email, telephone or in-person.Monitors, distributes and/or responds to all emails received via departmental email account.Provides backup to front office staff to include answering telephones and directing calls in a professional manner, greeting and routing visitors, preparing employee badges, and assisting employees, applicants and other visitors as appropriate.Assists with the I-9 process to include meeting with new University employees to obtain I-9 documents, ensuring documents received are accurate and comply with federal guidelines; completing Section 2 of the I-9 utilizing an electronic I-9 Management system; staying abreast of federal regulations pertaining to I-9 processing; and entering I-9 information in Banner.Works with HR management in collection of materials for discovery requests from the University Attorney's office.Maintains training participant attendance database utilizing Banner.Downloads reports from Banner and manipulates files utilizing various Excel formulas and functions, such as VLOOKUP, sorting, and filtering, to provide requested information as needed.Utilizes Microsoft Word and Excel to complete mail merges for mailings.Provides back up for generating new employee ID (J) numbers and maintains employee biographic and demographic information in Banner.Maintains electronic personnel files, to include accurately scanning applicable documents.Processes paperwork for temporary appointments (Faculty and Interns) and ensures all necessary documentation is collected and distributed as applicable.Provides back up for entering name changes for employees and student workers with proper documentation.Researches discrepancies or missing items and notifies appropriate personnel of any issues requiring special attention.Interacts by telephone, letter, e-mail or in person with HR staff and other departments to ensure timely submission of employee forms.Posts, monitors and hires, in consultation with HR management, available HR Student Assistant positions.Assigns duties, checks work, maintains schedules and approves student assistant timesheets.Ensures confidentiality of employee information.Regular and prompt attendance.Ability to work schedule as defined and overtime as required.Related duties as required.
Posting Information

Number of Vacancies1Position End Date (if temporary)Job Open Date04/12/2025Job Close DateOpen Until FilledYesSpecial Instructions to ApplicantsWorking DaysMonday - FridayWorking Hours8:00 a.m. - 5:00 p.m.Job LocationMain CampusFull-time or Part-TimeFull TimeRegular or TemporaryRegular

Supplemental Questions
Required fields are indicated with an asterisk (*).
* Are you at least 18 years of age? YesNo * Do you have a legal right to work in the United States? YesNo * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status? YesNo * What is the highest level of education you have completed? Less than High SchoolHigh School Diploma or equivalentAssociates DegreeBachelors Degree (or will obtain within 6 months)Masters Degree (or will obtain within 6 months)Terminal Degree (or will obtain within 6 months) * How many years of related experience do you have? Less than 1 yearBetween 1 - 3 yearsBetween 3 - 5 yearsBetween 5 - 7 yearsMore than 7 years * How did you hear about this position? USA websiteLinkedInZip RecruiterIndeedHigherEd JobsAlabama Career Center / Alabama WorksFacebookWord of mouthOther
Applicant Documents Required DocumentsOptional DocumentsResumeCover Letter

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer - minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf. You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.

Equal employment opportunity, including veterans and individuals with disabilities.

PI267746685